A brief overview of the company:
Established since 1990, Per-Scent has over 30 years of experience in brand building, new product development, manufacturing services and distribution globally. Per-Scent is the UK’s leading fragrance and beauty distributor of the most sought-after brands across premium, celebrity and lifestyle fragrances.
Role overview:
We are seeking a flexible and commercially astute Personal Assistant with a customer-focused approach. This is a fantastic opportunity to be part of a highly successful and expanding entrepreneurial business, providing outstanding support, as Personal Assistant to the CEO.
Reporting to: CEO
Core Responsibilities:
Manage the operation in synergy with the CEO, filtering emails, eliminating distractions and pre-empting information requests.
Ensure that meetings begin on time, on the correct communication channel, with preparation material delivered in advance and all the right people in attendance.
Optimise travel schedules, enabling remote decision making and always keeping projects on track.
Manage some financial elements both personally and for business related expenses.
Learning and understanding the business and the CEO is critical. You will be able to put forward requests for meetings, lunches, keys notes etc, that align with the needs of the business.
As a PA, engagement with people must be one of your core strengths; you should have the ability to nurture, care and make sure all the soft facets are covered such as refreshments, the right food etc, ensuring peak performance.
Understand, in detail, the CEO’s numerous tasks, how these tasks fit into the overall scope of the business and maintain communication with senior executives, brand partners in all areas of the CEO’s work.
Expertise Match:
Experience within a similar role providing support to a CEO/MD is essential.
Minute taking and excellent typing ability is essential.
Work experience within retail or wholesale is desirable.
Work experience within an entrepreneurial/family business is desirable.
Degree level education or equivalent is desirable.
Fully conversant with Microsoft office, Excel, PowerPoint, Word.
Skills Match:
Customer service focused.
Results/target orientated.
Agile and adaptable.
Strong commercial awareness.
Possesses a high level of confidentiality and integrity.
Professional, personable and immaculately presented at all times.
Ability to handle multiple tasks and work effectively in a fast-paced environment.
Core Competencies:
Adaptability
Demonstrates flexibility in the face of change.
Projects a positive demeanour regardless of changes in working conditions.
Shows the ability to manage multiple conflicting priorities without loss of composure.
Organisation
Time management – determines the appropriate allocation of time.
Space management (CEO’s office and own office)– effectively manages the workspace i.e. keeps a clean and organised office, appropriately handles all paperwork, maintains control over the physical environment.
Task Management – balances conflicting priorities in order to manage workflow, ensure the completion of essential projects and meet critical deadlines.
Proactive anticipation of needs
Demonstrates the ability to foresee problems and prevent them by taking action.
Utilises analytical skills and a broad understanding of the business to effectively interpret needs.
Communication skills
Listening – understands that the most important aspect of communication is the act of listening and actively works to improve those skills.
Verbal – ensures clear and concise communication.
Written – produces well thought-out, professional correspondence free of grammatical and spelling errors.
Telephone/Email – uses high quality, professional oral and written skills
(as described above) to project a positive image of the business.
Client Service
Interacts professionally with clients and associates at all times.
Promptly responds to requests with accuracy and a courteous demeanour.
Broad understanding of business concepts
Demonstrates an awareness of fundamental business principles as well as an understanding of the overall industry in which the business operates.
Team player
Works as a competent member of the team, willingly providing back-up support for co-workers when appropriate and actively supporting group goals.
Computer technical skills
Displays proficiency using standard office equipment such as a computer, photocopier, scanner etc.
Demonstrates advanced proficiency by quickly adapting to new technology and easily acquiring new technical skills.
Judgement
Exhibits sound judgement and the ability to make reasonable decisions in the absence of direction.
Swiftly refers problems/issues to the appropriate person(s) when necessary.
Works effectively without constant and direct supervision or guidance.